DTA MINUTES OF THE VIDEO CONFERENCE HELD ON 21.02.2022

MINUTES OF THE VIDEO CONFERENCE HELD ON 21.02.2022

A virtual conference with all the Deputy Directors of District Treasuries in the state was held at 3.00 P.M on 21 st February, 2022, by the Director of Treasuries and Accounts. The following oﬃcers have joined the conference:-

Sri N. Mohana Rao, DTA, AP.
Sri P. Sreenivasulu Naik, Joint Director, O/o DTA.
Sri G.V.S. Thirupathi Raju, Deputy Director, O/o DTA.
All the 13 Deputy Directors of Dist. Treasuries.
Core Team members.

The Joint Director, O/o DTA, has briefed the points that will be discussed in the meeting. The following are the agenda items:-

Data Confirmation in HERB portal
Supplementary Pay bill for January, 2022.
Clearance of Suspense Account

1. Data Confirmation in HERB portal:-

The Directorate of Treasuries and Accounts, has expressed his gratitude towards all the time eﬀorts of the Deputy Directors in the data conﬁrmation process. He appreciated their thought out in conﬁrming the employee’s data as quickly as possible. As seen from the “herb” portal, the progress is seen as below:-

S.No	District	Total No.of DDOs	Total No.of D DOs St arted	Total No .of DDOs Complete d	No.of Em ployees C OVERED I N RPS 201 5	No.of E mployees Started B y DDO	No.of E mployees Confirme d By DDO
1	SRIKAKULAM	1,068	1,011	749	22,971	21,808	21,186
2	VISAKHAPATNAM	1,300	1,238	804	35,350	33,437	32,612
3	EAST GODAWARI	1,726	1,636	1,218	40,791	39,266	38,834
4	WEST GODAWAR I	1,232	1,168	805	27,239	25,553	25,208
5	KRISHNA	1,290	1,162	770	34,208	32,291	31,286
6	GUNTUR	1,331	1,219	842	35,471	33,187	32,006
7	PRAKASAM	1,186	1,099	752	27,261	25,685	24,847
8	NELLORE	1,119	1,041	671	26,209	24,524	23,487
9	KURNOOL	1,289	1,215	839	33,117	31,472	30,600
10	ANANTAPUR	1,386	1,307	869	34,001	31,816	29,128
11	CHITOOR	1,585	1,501	1,042	35,453	33,712	32,542
12	YSR KADAPA	1,150	1,062	704	26,337	24,644	23,952
13	VIZIANAGARAM	888	826	594	20,932	19,396	18,845
Total		16,550	15,485	10,659	3,99,340	3,76,791	3,64,533

He stated that out of 3,99,340 employees, 3,64,533 employees data are conﬁrmed by the DDOs. Further, there are 26,470 employees data yet to be conﬁrmed by STOs. Finally 34,807 employees data is yet to be conﬁrmed/sent to the T.Os by the DDOs as on 21.02.2022(at 4.00pm), as dead line ﬁxed by theGovernment.

He requested the Deputy Directors to monitor their STOs and instruct them to complete the employee’s data conﬁrmation in their logins before leaving the oﬃce, as today is the last date. He instructed the DDs to personally contact and inform the DDOs who have not conﬁrmed the data yet, that the salaries for the month of February, 2022 will be done only after conﬁrmation of data in HERB portal. The supplementary pay bill will not be enabled for the month of February payable in March, 2022. He reviewed the data district-wise and enquired the reasons, as to why the STOs could not complete the confirmation:-

The Deputy Directors have given the following reasons for delay in the process:-

i. The DDOs of Medical and Education are not co-operating with the treasury officers neither in data feeding nor confirmation and submission of Service Registers.

ii. Though they have addressed letters to the District Heads requesting to submit their service registers for verification, many DDOs have failed to furnish the same.

iii. The treasury staff have even attended the officers on public holidays for completing the expected targets, however, due to technical issues such as work flow issues, FAC issues, net work issues, power cut, non-submission of Service Registers, etc., confirmation process is being delayed.

iv. The DDOs has no option to add employees who have joined after 01.07.2018, that was not pre-populated in the payroll of herb portal.

v. The problem exists with the transfer-in and transfer-out options. Hence, though the data confirmation process was completed, there are a few employees left over in the logins to be transferred out.

2. Supplementary Pay bill for the month of January, 2022:-

The Director has informed all the Deputy Directors to create awareness among the DDOs under their control, that the supplementary Pay bills for the month of January, 2022 , will be admitted from their login upto the end of February only. No further time or provision will be provided at a later date for producing the supplementary bills for the payment of January, 2022 salaries. They are requested to take necessary action in this regard duly utilizing the tile enabled “Supplementary Pay bill” in the herb portal.

3. Clearance of Suspense Account:-

The Joint Director, DTA, has informed all the Deputy Directors that Government in Cir. Memo. No. 1249673/11/755/2020/PC- TA/2022-7, dt. 20.02.2022, has instructed the DTA and PAO to adjust the provisional payments made from the suspense account. In this regard, the Deputy Directors are requested to account for the salaries paid to the employees in the month of January, 2022, and crediting to the suspense account with DDO code 90000039352. The system generated bill will be sent to logins of the respective DDOs. This bill shall be generated for the total gross amount equal to the amount drawn from suspense under that particular DDO. Hence, the T.Os have to create awareness among the DDOs for early submission of adjustment bills as detailed in the above said memo. Further, as per instructions of the Spl. Chief Secretary to Govt., Finance Dept., the DTA, has nominated the following oﬃcers to monitor the clearing of the suspense amount and allied issues:-

Sl. No.	Name of the Officer	Designation	Districts allotted
1.	Sri P. Sreenivasulu Naik	J o i n t Director	Kurnool, Ananthapur, Kadapa, Chittoor
2.	Sri G.V.S.Thirupathi Raju	D e p u t y Director	West Godavari, East Godavari, Krishna
3.	Sri A.V. Radha Krishna Murthy	A s s i s t a n t Director	Guntur, Prakasham, Nellore
4.	Sri B.Venkat Rao	A s s i s t a n t Director	S r i k a k u l a m , Visakhapatnam, Vizianagaram